Payments Operations Specialist (Maternity Cover – 1-2 years)
ABOUT THE ROLE:
We are seeking a detail-oriented and highly organized Payments Operations Specialist to join our team on a 1-year maternity cover contract. In this role, you will be the backbone of our financial operations across our group entities. You will manage the end-to-end lifecycle of payments – from collection and reconciliation to execution and reporting – ensuring operational excellence across our diverse business units.
KEY RESPONSIBILITIES:
1. Payment Collection & Management
• Merchant & Affiliate Collections: Proactively track due payments, managing the proforma-to-invoice workflow and taking lead on escalated overdue balance management - issue proformas, send payment requests and reminders, record deposits, and manage final invoices.
• CRM & Documentation: Ensure all collections are accurately logged in the CRM, maintaining precise records for auditing purposes and that all relevant documents are uploaded.
• Overdue Payments Management: Monitor overdue balances and manage the status of merchant accounts in the Master BackOffice.
• Transactional Integrity: Oversee daily transaction monitoring and the systematic archiving and posting of all inbound/outbound transactions.
2. Payment Execution & Settlement
• Invoice Management: Manage the full invoice lifecycle—posting to accounting software, defining optimal payment channels, securing necessary approvals, requesting payments, and executing final payouts.
• Settlement Processing: Oversee the end-to-end settlement cycle for high-volume partner settlements, ensuring accuracy and timeliness (archive, post, and execute).
• Payroll, Tax & VAT: Oversee the end-to-end process for salary, insurance, and VAT payments, ensuring timely execution following internal approvals.
3. Reconciliation & Reporting
• Account Reconciliation: Perform regular, detailed reconciliations for all active banking, PSP, and payment accounts across all entities.
• Financial Reporting: Compile and deliver comprehensive weekly/monthly financial updates to upper management.
4. Operational Maintenance & Relationships
• Treasury Oversight: Monitor global liquidity and payment account balances to ensure sufficient funding for operations and settlements.
• Banking & PSP Relationship Management: Lead the onboarding of new payment providers; act as the primary point of contact for banking partners to resolve operational bottlenecks, documentation requests, and compliance queries.
• Risk & Compliance Monitoring: Work closely with the compliance team to ensure all transactional activity meets regulatory standards (KYC/AML) and internal risk appetite.
• Documentation: Organize, archive, and manage corporate company records, ensuring all financial documentation is audit-ready and easily accessible.
Qualifications:
• Experience: 5+ years of experience in finance operations, accounts receivable/payable, or treasury management.
• Technical Skills: Proficiency in MS Office (Excel) financial software and project management/collaboration tools (e.g., Monday.com, Asana, etc).
• Analytical Ability: Strong reconciliation skills with a high level of accuracy and attention to detail.
• Communication: Excellent English verbal and written communication skills for managing external partner/bank relationships.
• Professionalism: Ability to handle sensitive financial data with discretion and maintain organizational standards across multiple business entities.
What we offer:
• Attractive base salary.
• Full time position – 5 days a week /Monday to Friday/.
• Comfortable office location – 5 minutes’ walk from Business Park subway station.
• Social benefits: Multisport card/additional health insurance, birthday gift vouchers, other.
• Growth opportunities for development to a higher position in the company, travel around the world for different business events and seminars.
• Free coffee, fruits, soft drinks, company lunch /Thursdays/.
• Paid Vacations, Holidays & Team buildings.
Candidates applications with references or recommendation letters will be considered with higher priority!
