Office Assistant

Office Assistant

**Job Overview:**

We are seeking an energetic and detail-oriented Office Assistant to join our Graphic Design and Marketing Department. As our Office Assistant, you will be instrumental in ensuring a smoothly running office environment, directly supporting the team’s needs. Your multifaceted role will encompass administrative, logistical, and coordinative tasks aimed at optimizing the department's efficiency and workflow.

**Key Responsibilities:**

*Office Administration:*
- Facilitate the seamless operations of daily office tasks.
- Oversee office supply inventory and liaise with service providers for timely management.
- Organize and maintain digital and physical records, documents, and shared drives.
- Provide administrative support to both team members and management as required.

*Team & Project Support:*
- Assist in the creation and preparation of presentations, reports, and printed materials to a high standard.
- Support ongoing project coordination and follow-ups to ensure milestones are met.
- Format documents and facilitate internal communications efficiently.

*Reception & Guest Services:*
- Professionally greet and assist visitors.
- Manage bookings for meeting rooms and arrange hospitality services.

*Event & Logistics Coordination:*
- Play a role in planning and organizing internal and external events, including exhibitions and trade shows.
- Coordinate the logistics, materials, and documentation required for successful events and meetings.

*Light Finance & HR Support:*
- Aid in invoice tracking, budgeting efforts, and administrative filing.
- Provide support for HR-related tasks such as onboarding new employees and maintaining accurate staff records when needed.

**Requirements and Qualifications:**

- A minimum of 4 years of experience in an administrative or office support role.
- Fluent in English, both written and spoken.
- Comprehensive knowledge of Microsoft Office (Word, Excel, PowerPoint).
- Background in office administration, business support, or a relevant field.
- Exceptional organizational and time management skills.
- A professional demeanor with an emphasis on confidentiality and effective communication abilities.

**What We Offer:**

- Comprehensive private health insurance coverage (UNIQA).
- Access to a Multisport card for gym and fitness facility usage.
- 200 BGN monthly food vouchers to enhance your lifestyle.
- Discretionary performance bonuses based on achievements and contributions.
- A “Recommend a Friend” program offering incentives for successful referrals.
- Additional leave days awarded for company anniversaries to celebrate your commitment and milestones with us.

Join us to foster an engaging and supportive workplace, where your contributions directly impact the success and efficiency of our dynamic team.