Office Assistant/ Assistant to the Ambassador
Job Vacancy: Office Assistant/Assistant to the Ambassador
Embassy of the Republic of Croatia in Sofia
Position: Office Assistant/Assistant to the Ambassador
Location: Sofia, Bulgaria
Employment type: Full-time (Monday to Friday, 09:00 to 17:00)
Expected start date: 1 January 2027
Application deadline: 23 November 2026
Role Overview
The Assistant to the Ambassador provides comprehensive administrative and secretarial support to the Head of Mission. The role requires a high level of professionalism, discretion and the ability to work independently in a diplomatic environment.
Key Responsibilities
- Manage the Ambassador’s calendar, schedule meetings and coordinate appointments with officials, partner institutions and the diplomatic community
- Handle incoming and outgoing correspondence, assist with translations of official letters, notes and emails to and from Bulgarian
- Receive and screen telephone calls, visitors and requests on behalf of the Ambassador
- Organise official events, receptions, visits and delegations, including logistics and guest lists
- Arrange travel, accommodation and transport for the Ambassador and visiting delegations
- Maintain and organise the Ambassador’s office filing system, both electronic and paper, in line with confidentiality requirements
- Liaise with the Bulgarian Ministry of Foreign Affairs, other embassies, institutions and business and cultural partners
- Coordinate with colleagues at the Embassy and with the Ministry of Foreign and European Affairs in Zagreb
- Perform other administrative duties as assigned by the Ambassador
Required Qualifications and Skills
- Fluent English and Bulgarian written and spoken (C1). Proficiency in Croatian is a significant advantage
- Proven experience (minimum 1 year) in a similar role, such as executive assistant, personal assistant, secretary or office manager, ideally in an international, governmental or diplomatic setting
- Excellent computer skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Outstanding organisational and time-management skills, with the ability to prioritise and manage multiple tasks under pressure
- Excellent written and verbal communication skills, with exceptional attention to detail
- Absolute discretion and integrity
- Polished, professional and diplomatic manner, with good knowledge of business and diplomatic etiquette and protocol
- Strong interpersonal skills and the ability to interact confidently with senior officials and representatives of various institutions, working in a team
- Initiative, reliability, flexibility and a proactive, solution-oriented approach
- Legal right to work in Bulgaria
Advantages
- Knowledge of the Croatian language (a significant advantage)
- Previous experience working in an embassy, international organisation or public institution
- Familiarity with diplomatic protocol and event organisation
- Interest in Croatia, its culture and its relations with Bulgaria
What We Offer
- A stable, full-time position in a diplomatic and international environment
- A professional, collegial and multicultural working atmosphere
- Valuable experience in the field of diplomacy and international relations
- Employment conditions in accordance with applicable Bulgarian labour legislation and netto salary 1550 €.
How to Apply
Interested candidates are invited to submit their application by email to:
no later than 23 November 2026, with the subject line “Application – Assistant to the Ambassador”.
Your application should include:
- A detailed CV (Europass in English/Croatian)
- A motivation letter in English and Bulgarian
- Letters of recommendation or references from previous employers (optional but welcome)
- Copies of diplomas, certificates or other documents that support your application (language certificates, courses, training), where available
Please note that only shortlisted candidates will be contacted for an interview. The selection process will include an interview, as well as an assessment of English language skills. All applications will be treated with strict confidentiality.
