Bilingual Operations & Executive Associate (English)

Windsor First Bulgaria Limited EOOD (acwires group)
Location: Sofia – Druzhba 2 (near metro) | Type: Full-time | Start: ASAP

About the role
This is an operations-first role focused on helping keep the company running smoothly day-to-day. You'll be the organizational backbone: managing employee/admin processes, coordinating with external accountants and service providers, maintaining accurate records, and ensuring deadlines and paperwork are handled properly.

A secondary (but important) part of the role is Executive Assistant support to our General Manager, who does not speak Bulgarian — so you will also help with local coordination and Bulgarian-language communication when required.

Key responsibilities

Operations Support

HR coordination: assist with hiring logistics, onboarding/offboarding checklists, maintaining employee records, basic HR administration, and coordinating with payroll/HR providers

Admin & office management: manage suppliers, office purchases, subscriptions, utilities, courier/post, meeting logistics, and general office operations

Accounting support (coordination, not bookkeeping-heavy): collect and organize invoices/receipts, maintain expense trackers, prepare monthly document packs for the external accountant, and follow up on missing documents

Coordinate with external partners (accountant, HR/payroll provider, legal, IT, building management) and ensure tasks are completed on time

Maintain accurate internal trackers (contracts, vendor lists, renewal dates, policy acknowledgments) and keep records organized and secure


Executive Support

Support the General Manager with scheduling, day-to-day translation, and follow-ups

Assist with Bulgarian-language communication as needed (calls/emails with vendors, institutions, service providers)



Requirements

Fluent Bulgarian and strong English (written and spoken)

2+ years experience in office operations, HR admin, administrative coordination, or similar role

Strong organizational skills and attention to detail; comfortable handling deadlines and document-heavy tasks

Professional, discreet, and reliable with confidential information

Confident with Microsoft/Google tools (Docs/Sheets/Calendar/Email); comfortable using templates and trackers

Proactive mindset and ability to work independently in a fast-moving environment


Nice to have

Experience coordinating payroll, HR providers, accountants, or finance admin

Familiarity with Bulgarian employment admin (leave tracking, document requirements, basic HR processes)


What we offer

Core early-team role with meaningful ownership and growth potential

Direct exposure to leadership and cross-functional work

Office in Druzhba 2, very close to the metro

Competitive package based on experience

Apply: Please send your CV and a short note (English preferred) describing your HR/admin/accounting support experience and Bulgarian/English proficiency.