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Privacy Policy in relation to Recruitment Processes at GAMELOFT SE and its European subsidiaries companies

Your privacy is important to Gameloft. We want to explain you through our Policy how we collect, use, disclose, transfer, and store your Personal Data.

Gameloft SE and its European subsidiaries companies collect, store, and use your Personal Data as data controllers for recruitment processes.

 All personal data shall be processed in accordance with REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 “GDPR “on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

This Privacy Policy is effective as of April 1, 2018.

Gameloft reserves the right to modify this Privacy Policy.

What kind of personal data do we collect?

The terms \\\"personal data” means information that specifically identifies you personally directly or indirectly in particular by reference to an identifier such as your name, physical address, email address, telephone...and, any other information that is required by applicable law to be treated as Personal Data.

Gameloft will collect only adequate, relevant and limited Personal Data called “Applicant Personal Data” in relation to the purposes for which they are processed.

We use the information contained in the application form and any additional Applicant Personal Data that you decide to share with us during the recruitment process for example information from your personal website, from your Linkedin profile. We will not collect or use any other information without your prior consent.

Why do we collect your Applicant’s Personal Data?

Your Applicant’s Personal Data is collected in respect of a recruitment process and will be kept to facilitate the management of the recruitment process and any subsequent legal challenge to that process.

How long do we keep your data?

Your Applicant Personal Data will be retained for in Gameloft following the completion of the recruitment process and then stored for maximum 5 years on the reserve list. Indeed, if your profile do not match exactly our job offers now, we could propose you another position in the future. If you want to delete your data please refer to “Your Privacy rights chapter”.

In case you become Gameloft’s employee, your Applicant Personal Data will be stored longer according to local regulations requirements.

Which technical means do we use to process the data?

Applicant Personal Data is stored on internal Gameloft servers. We use also SmartRecruiters services. Any remote access during the recruitment process facilitated using the secure internet protocols https. Access to the Applicant Personal Data is restricted to the Human Resources section and internal manager supporting the recruitment process.  

Who has access to your Applicant Personal Data and to whom is it disclosed?

The following categories of person have access to your data:

·       Gameloft Managers who propose the job offer

·       Gameloft Human Resources team and staff supporting the recruitment process locally in Gameloft entities in Europe or at the headquarters based 14 rue Aubert 75009 Paris, France;

·       Gameloft providers and theirs sub-contractors

·       Gameloft IT services supporting the Human Resources services locally and in headquarters in Paris, France;

·       Gameloft IT Security team if necessary;

·       Gameloft Audit team;

·       Vivendi Audit team as Gameloft is part of Vivendi Group.

Are there some of your Applicant Personal Data transfer outside the European Union?

Your Applicant Personal Data will be processed in European Union but may be transferred to the United States and other countries outside of the European economic Area which may offer different levels of protection for personal data than may be available in your country. Gameloft Human Resources Provider ensures that all personal data is handled, processed, transferred and stored in accordance with GDPR and that adequate safeguards and procedures providing protection to Applicant Personal Data are in place. When you submit your application, you agree to this Policy and, in particular, you expressly agree to the transfer of your Applicant Personal Data for the purposes described in that policy.

To this end, we use the European Standard Contract clauses (http://ec.europa.eu/justice/data-protection/international-transfers/index_en.htm) with our sub processors located outside Europe in order to guarantee the privacy and the security of your Applicant Personal Data.

Which security measures are in place against misuse or unauthorised access?

The information system is protected against unauthorised use. Only identified and authorised recipients have access to Applicant Personal Data, protected by a login and a password, over a secure internet or intranet connection. Employees within Gameloft are given access rights corresponding to the requirements of their job and only to the Applicant Personal Data relevant for their purposes.

Your privacy rights (Articles 15-22 GDPR)

You can exercise your privacy rights at any time and ask Gameloft access, rectification and deletion of your Applicant Personal Data. You can also ask for the limitation of the processing or object to a processing of your personal information or exercise your right to data portability.

To preserve the confidentiality of your Personal information we must be sure to identify you correctly. To this extent, please provide us a copy of an official document that can prove you identity. This copy will be destroy safely within two months once your demand is instructed and closed.

Please send us your specific request at [email protected] and specify in which country(ies) you applied to our jobs.

If you ask for the limitation of a processing of your Applicant Personal Data or object to such processing, we may not be able to answer your request.

Please note that some Human Resources processing are mandatory for your recruitment process in Gameloft.

Gameloft HR teams will instruct your request and will answer to you within one month unless your request requires more investigations. In that case you’ll be specifically informed.

We remind you that you have a right to file a complaint with your Data Protection Supervisory Authority.

You can address any of your demand in relation to this Privacy Policy to Gameloft’s Data Protection Officer: [email protected].

Changes

We reserve the right to change this Privacy Policy at any time. Therefore, please review this Privacy from time to time so that you are aware when any changes are made.