Office Coordinator

Office Coordinator Company Description

We are a company with a dedicated team of over 21,000 members, we proudly serve as a pinnacle of excellence and inclusivity within the global business community. Our extensive footprint spans over 40 locations worldwide, enriching the lives of individuals from diverse cultural backgrounds. At our core, we are committed to fostering a workplace environment that resonates with the vibrant diversity of humanity, encapsulating over 100 spoken languages. We take immense pride in nurturing a culture where diversity is not only embraced but celebrated fervently.

Our leadership in the industry is not just a result of our innovative strategies and cutting-edge technologies, but also our unwavering commitment to providing exceptional customer service. Renowned as the foremost authority in our sector, we have earned the trust and loyalty of customers worldwide by delivering unparalleled experiences that surpass expectations.

Our mission is clear: to inspire and empower individuals across the globe through transformative experiences and unparalleled service. Whether it's through our innovative products, exceptional customer care, or commitment to diversity and inclusion, we strive to make a positive impact on the lives of all those we encounter.

Job Description

We are looking for a Office Coordinator to join our team in Sofia. In this role you will:

Greet, assist, and/or direct the public to the appropriate host employee
Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy
Cooperate with Security
Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
Ensure compliance with all company policies, procedures, and guidelines
Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
Replace colleagues during their vacations, sick leaves, and other absences
Deal with customer complaints or issues
Suppliers management and supervision
Assist with daily purchases
Other direct managers assigned duties

Qualifications:

Secondary education
Fluent knowledge of English and Bulgarian
High sense of responsibility, punctuality, accuracy, flexibility and attention to details
Ability to accurately fulfil the Office Management orders and work tasks
Tact and discretion for dealing with confidential information
Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
Ability to work independently and in a team
Good communication skills
Additional Information

What to we offer: