Facility Coordinator (on-site)

Globe Williams International is a multinational organization that provides Total Integrated Facility Management Services to businesses of all industries worldwide. Established in Australia in 1999, we now have offices across Europe, Asia Pacific, North America, and Africa. With our diverse divisions and subsequent combined intelligence, we offer a limitless range of facility related services and goods. We build strategic long-term partnerships with all our clients and remain focused, dedicated, and steadfast in supporting their daily operations and integral in the achievement of their goals. Our motto? “Let us make it happen for you”.

We are seeking a highly organized and dynamic Facility Coordinator to join our Facility Management team in Bulgaria. This pivotal role involves a blend of administrative duties, data management, coordination, and client interaction, making it ideal for individuals who thrive in fast-paced environments and are keen on contributing to the smooth operation of our services.

Key Responsibilities:

o Operate in Sofia - Business Park location.
o Scheduled maintenance: Plan and coordinate regular maintenance activities for the facilities, ensuring that equipment and systems are in optimal working condition.
o Repairs and Troubleshooting: Perform routine office tour and record any unsafe act or condition. Address and resolve facility maintenance issues promptly, coordinating with maintenance staff or external service providers as needed.
o Health and Safety Compliance: Ensure that maintenance activities adhere to health and safety regulations and standards, creating a secure working environment.
o Communication: Effectively communicate with internal stakeholders, such as facility managers and staff, to keep them informed about maintenance schedules and potential disruptions.
o Deal with postal and courier services.
o Implement and run day-to-day operations: processes to meet security requirements and follow the client’s policies, visitors, parking, gate pass, access control, inward- outward material movement.
o Keep Inventory of supplies and consumables.
o Participate in audits – support in collecting evidences.
o Support accounts for setting up ODCs
o Deal with Internal applicable reporting to the client’s central teams on periodic basis, e.g. seating, dashboard, CCTV, incidents etc.
o Manage vendor invoices regarding facility.
o Evaluate the team’s performance.
o Manage mobile phone subscriptions and devices.
o Calculating and comparing costs for good and services to maximize cost-effectiveness

Qualifications:

∎ Education degree
∎ Very good level of English
∎ Excellent computer knowledge
∎ Responsibility, organization and communication/negotiation skills are compulsory
∎ Car driving license
∎ Facility or Property Management experience will be considered as an asset


What We Offer:

✔ Appealing remuneration package.
✔ Constant Facility Management Training.
✔ Opportunities for professional growth and development.
✔ Contemporary and pleasant working place offering career progress.