Executive assistant

We are seeking an exceptional Executive Assistant to provide high-level strategic and administrative support directly to our Chief Executive Officer.

As a Executive Assistant, you will serve as the CEO's trusted partner, acting as the primary point of contact and gatekeeper. This is a pivotal role that requires anticipation of needs, impeccable discretion, and the ability to thrive in a fast-paced environment. You will play a key part in ensuring the CEO's time is optimized, enabling them to focus on strategic leadership and company growth.

• Manage the CEO's complex calendar, including scheduling meetings, appointments, and coordinating with internal/external stakeholders
• Arrange domestic and international travel, itineraries, and logistics
• Prepare and edit correspondence, reports, presentations, and confidential documents
• Serve as a liaison between the CEO, board members, senior executives, and external partners
• Coordinate board meetings, executive retreats, and special events
• Handle incoming communications (emails, calls), prioritizing and responding on behalf of the CEO when appropriate
• Oversee special projects, research, and data analysis to support decision-making
• Manage expense reports, budgets, and administrative processes
• Maintain strict confidentiality on sensitive matters

• 5+ years of experience as an Executive Assistant supporting C-level executives (CEO experience highly preferred)
• Proven track record in a high-pressure, fast-paced environment
• Exceptional organizational skills with keen attention to detail and multitasking abilities
• Outstanding written and verbal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and tools like Slack, Zoom, or project management software
• Strong problem-solving skills and the ability to anticipate needs proactively
• Discretion and professionalism when handling confidential information
• Bachelor's degree preferred (in Business Administration, Communications, or related field)
• Flexibility to occasionally work outside standard hours for urgent matters or travel support

• Competitive salary with annual performance bonus
• Comprehensive benefits: Health, dental insurance; gym membership; pension planning with company match; generous PTO and paid holidays
• Professional development opportunities and growth within the company
• A collaborative, supportive culture with flexible work arrangements

If you are a proactive, detail-oriented professional who excels at building trusted relationships and driving executive efficiency, we want to hear from you!