Finance Operations Coordinator

For a UK-based project in the ArtTech domain, Deyna Services Ltd is looking to hire a Finance Operations Coordinator. Your mission

To ensure that Artscapy’s financial operations are accurate, organised and up to date, while helping the leadership team understand how actual commercial performance compares with expectations.

What you’ll do Invoicing and payment collection

• Create, review and issue client and partner invoices across the Artscapy group, including private sales, advisory, financing, memberships, auctions and other services.
• Ensure invoices accurately reflect agreed commercial terms, commissions, taxes, pass-through costs and payment schedules.
• Maintain a clear and current record of all invoices issued, amounts outstanding and expected payment dates.
• Track incoming payments and allocate them against the appropriate invoices and transactions.
• Follow up professionally and consistently on overdue invoices and outstanding balances.
• Respond to routine invoice and payment queries from clients, partners and internal stakeholders.
• Escalate delayed, disputed or unusual payments promptly and with clear supporting information.

Post-sale financial operations

• Work closely with the Post-Sale team to reconcile client and counterparty payments following completed artwork sales.
• Confirm that buyer funds, commissions, seller proceeds and relevant third-party costs have been accurately recorded.
• Support the preparation and review of transaction statements and payment reconciliations.
• Schedule approved payments to logistics providers and other suppliers once the relevant transaction conditions have been satisfied.
• Maintain clear records of amounts payable, approval status, supporting documentation and scheduled payment dates.
• Liaise with the Commercial team to confirm the agreed commercial treatment of post-sale costs, including logistics, storage, insurance and other transaction-related expenses.
• Identify discrepancies between agreed transaction terms, invoices received and amounts recorded, and coordinate their resolution.

Sales and cost reporting

• Maintain accurate sales trackers across the group’s business lines.
• Reconcile completed transactions against invoiced revenue, cash received and the underlying CRM or transaction records.
• Support oversight of cost of goods sold and direct transaction costs.
• Review COGS allocations and flag missing, duplicated, unexpected or incorrectly classified costs.
• Help ensure that transaction margins are calculated using complete and accurate revenue and cost information.
• Work with Commercial and Finance colleagues to resolve discrepancies between deal records, supplier invoices and financial reporting.
• Produce regular summaries of invoicing, collections, outstanding payments, sales and transaction-level profitability.

Financial planning and analysis support

• Support the updating of financial models, budgets and management reporting with actual performance data.
• Assist with comparing actual revenue and costs against budgets and forecasts.
• Investigate material variances and work with the relevant departments to understand the underlying drivers.
• Help maintain reliable supporting schedules for revenue, direct costs, receivables and other key financial metrics.
• Prepare clear information and commentary for periodic financial and management reviews.
• Support the founders and senior management with ad hoc financial and commercial analysis.
• Contribute to improving the accuracy, timeliness and usability of internal financial reporting.

Finance operations and process improvement

• Maintain orderly and complete financial documentation, including invoices, statements, approvals and transaction records.
• Ensure that financial information is consistently recorded across accounting systems, spreadsheets, CRM records and internal workflows.
• Help document and improve invoicing, payment, reconciliation and reporting procedures.
• Identify recurring errors, delays or process gaps and propose practical solutions.
• Support the implementation of automation and technology that improves finance-team accuracy and efficiency.
• Assist with audit, accounting and year-end information requests where required.
• Handle commercially sensitive and confidential information with appropriate care and discretion.

What we’re looking for

• A degree, or equivalent academic background, in finance, accounting, economics, business studies or a related discipline.
• This may be your first permanent finance role, although relevant internship, placement or early professional experience would be advantageous.
• Strong numerical ability and confidence working with financial information.
• Excellent organisation and attention to detail.
• A structured approach to managing recurring processes, deadlines and follow-ups.
• The confidence to chase outstanding information or payments professionally and persistently.
• Strong written and verbal communication skills.
• Sound judgement and the ability to recognise when something appears inconsistent or requires escalation.
• Curiosity about how commercial decisions flow through to revenue, costs, cash and profitability.
• The ability to manage multiple workstreams without losing accuracy.
• A high level of professionalism, integrity and discretion.
• A proactive attitude and willingness to take ownership.
• Intellectual curiosity, ambition and a genuine desire to learn.

Big plus

• Experience in finance administration, accounts receivable, invoicing, bookkeeping or transaction support.
• Strong Excel or Google Sheets skills, including formulas, lookups and pivot tables.
• Familiarity with accounting software, CRM systems or workflow-management tools.
• Experience reconciling payments, sales records or supplier invoices.
• Some understanding of management accounts, budgets or financial forecasting.
• Experience using AI or automation tools to improve administrative and reporting processes.
• An interest in art, fintech, wealth management or high-growth businesses.

The position is considered a remote position. Home office Mon-Fri with working hours from 11:00 to 20:00 (BG time zone).

For successful team communication, candidates are ideally preferred to be living in Samokov, BG