Executive Assistant

Executive Assistant at Takin.solutions Ltd. About Us

Takin.solutions Ltd. supports the Cultural Heritage (CH) sector in its transformation from localized data management to sustainable semantic data solutions and Linked Open Data. We are a small, dynamic, and growing team with a creative and flexible work environment, helping museums, research institutions, and projects worldwide improve their data management and research capabilities.

Our team offers semantic data management–based solutions with the goal of enabling expressively rich intra- and inter-institutional data connectivity. With the rapidly growing demand for such services, we continually strive to improve our processes—from conceptual modelling methods to the targeted software solutions we adopt—so that we can deliver the best features to our clients in the shortest possible time. We value independence, flexibility, and collegiality at the core of everything we do.

The Role

We are looking for an Executive Assistant to work closely with our CEOs and our Data Processing Specialist, to help streamline business operations, support ongoing projects, and enhance communication with clients and partners.

Given the small nature of our team, you will be given the chance to grow into other positions should you be interested and able.

We are offering a part-time position with the potential to turn into a full-time position after an initial three month trial period.

You will be a key member of the team, handling tasks such as:

Responsibilities

• File, project, and document management

• Calendar management and scheduling

• Invoice issuing and tracking

• Organizing trips and meetings

• Communicating with clients and partners

• Supporting company representation when needed

• General administrative support and file cleanup

• Social media

• Website Administration

• Learning data processing skills

Who You Are

The ideal candidate is:

• Fluent in written and spoken English

• Comfortable working remotely

• Flexible and adaptable to a dynamic work schedule

• Able to travel domestically or abroad on occasion

• Detail-oriented and committed to high-quality work

• Independent and self-Initiating

• Eager to learn and develop new skills

• Enthusiastic about Cultural Heritage and digital solutions

Requirements

• University degree [Any, but humanities and or digital degrees a bonus)

• Proficiency in Google Suite and MS Office tools

• Willingness to learn new software and tools

• Strong communication and interpersonal skills

Desirable

• Familiarity with databases

• Familiarity with cultural heritage / humanities

What We Offer

• Competitive salary

• Flexible schedule and remote work

• Opportunity to grow

• Chance to work on international projects

• Skill development and learning in digital Cultural Heritage solutions

• Friendly, collaborative, and supportive team environment

How to Apply

Send your CV (in English) to [email protected].

Applications will be considered on a rolling basis until the position is filled.

Issue date: 20/02/2026